This is not just a data entry role — you will be the financial heartbeat of the company. You will be expected to anticipate, follow up, and own the accuracy of all financial records and reporting.
What we offer…
- Compensation package of $1,000 per month (Monday to Friday / Full-Time / Eastern Time Zone).
- Be part of an international business and increase your work experience.
- Create your own comforts to work as you will have your own space to do so.
- Forget about wasting time going to an office as you will work from home.
What will you be doing in this position?
- Invoicing & Receivables
- Prepare client invoices based on construction progress (you’ll track job status with the team)
- Send invoices once approved by the owner
- Follow up consistently with reminders until invoices are paid
- Track expected receivables and flag delays immediately
- Payments & Payables
- Log subcontractor/vendor payments (track what's due and when)
- Notify the owner in advance of upcoming payment deadlines
- Match receipts to payments and store all documents properly
- Help owner decide who to pay and when, based on cash position
- Bookkeeping & Reporting
- Categorize and reconcile bank and credit card transactions weekly
- Maintain organized job cost reports per project
- Provide clean weekly financial snapshot (cash on hand, A/R, A/P, P&L summary)
- Prepare monthly P&L reports and help maintain clean books for tax filing
- Documentation & Clean Records
- Name and organize all files (Google Drive + Buildertrend) — no clutter, no confusion
- Ensure every transaction is documented and traceable
- Maintain real-time visibility into the company’s financial health
What do we need from you?
- 2+ years bookkeeping experience (construction industry preferred)
- Must be familiar with invoicing based on job progress or construction draws
- Proficient in QuickBooks Online (or equivalent software)
- Strong skills in Google Sheets, Google Drive, and digital organization
- Comfortable communicating with subcontractors and clients via email or WhatsApp
- Fluent in English and Spanish
- Highly detail-oriented and organized — nothing falls through the cracks
About our Client…
We are a fast-growing construction company based in Florida, specializing in single-family spec homes, luxury custom builds, and select remodels. We are lean, efficient, and passionate about quality, relationships, and execution. We’re now building the internal team to scale — and we’re looking for an Operations Coordinator to take full ownership of our day-to-day processes.
Apply now to join VA Locator and start making a significant impact in a dynamic environment.
We look forward to your application!
