We are seeking a proactive, detail-oriented, and emotionally intelligent Executive Assistant & Operations Coordinator. This individual will play a critical role in supporting daily operations, content delivery, task management, automation, and special projects. The ideal candidate is not only highly organized but also values personal development and spiritual awareness.
What we offer…
- Compensation package of $7 per hour (Monday to Friday / Full-Time / Eastern Time Zone).
- Be part of an international business and increase your work experience.
- Create your own comforts to work as you will have your own space to do so.
- Forget about wasting time going to an office as you will work from home.
What will you be doing in this position?
- Manage calendars, schedule meetings, and coordinate appointments
- Handle email correspondence and client communications
- Project manage across platforms (Kajabi, Notion, Slack)
- Repurpose content (audio/video) into usable social media clips, blogs, email sequences, etc.
- Track community engagement and support onboarding of new members
- Manage systems and processes using tools like Zapier and Notion
- Provide light bookkeeping support and manage invoicing/follow-ups
- Assist in developing SOPs and internal workflows
- Support with automation build-outs and AI tool integration (with training)
- Serve as the gatekeeper and connector across all company initiatives
What do we need from you?
- 3+ years experience in an executive assistant or operations support role
- Familiarity with project management tools (Notion preferred)
- Comfortable with automation tools like Zapier (or willing to learn n8n)
- Proficient in Kajabi or similar CRM/course platforms
- Exceptional communication and task management skills
- Tech-savvy, fast learner, and solution-oriented mindset
- Background or interest in coaching, psychology, or personal development preferred
- Must be based in or compatible with Pacific Time (Canada preferred)
Your Typical Workday and Workweek…
Typical Work Day:
- Morning check-in with leadership to align priorities
- Triage emails and messages
- Track ongoing tasks/projects in Notion
- Create and repurpose content for social media and email
- Update community databases and follow up with members
- Schedule upcoming meetings and manage task calendar
Typical Work Day:
- 30–40 hours/week depending on availability
- Core working hours within Pacific Time Zone
- Recurring weekly tasks + ad hoc project support
About our Client…
A growing coaching and transformational development business focused on supporting high-performing men and couples in cultivating emotional intelligence, relational strength, and spiritual connection. The company delivers high-touch coaching programs, digital courses, and immersive community experiences. With a mission rooted in deep personal growth, the business is now scaling its operations and seeking a skilled Executive Assistant to serve as a right-hand partner to the founders.
Apply now to join VA Locator and start making a significant impact in a dynamic environment.
We look forward to your application!
