This is not an entry-level administrative role. The successful candidate will act as a right-hand partner to the CEO, managing complex scheduling, cross-business coordination, high-volume communications, and operational follow-through. The Executive Assistant must demonstrate discretion, initiative, critical thinking, and the ability to operate independently.
What we offer…
- Compensation package of $7-$9 per month (Monday to Friday / Full-Time / Eastern Time Zone).
- Be part of an international business and increase your work experience.
- Create your own comforts to work as you will have your own space to do so.
- Forget about wasting time going to an office as you will work from home.
What will you be doing in this position?
- Manage CEO’s multi-layered calendar and proactively schedule meetings across time zones.
- Coordinate travel arrangements (flights, accommodations, reservations) with attention to detail and preferences.
- Serve as a communication filter and draft professional responses on behalf of the CEO.
- Oversee inbox management using AI tools such as Fixer to prioritize and categorize incoming messages.
- Ensure timely follow-up on action items from meetings (using tools like Fireflies.ai, Otter.ai).
- Maintain organized digital systems across platforms like Google Workspace, Dropbox, and OneDrive.
- Support operations across multiple businesses, handling project coordination and tracking deliverables.
- Coordinate with internal and external stakeholders, including legal, finance, operations, and vendors.
- Assist with document management, file organization, and confidential information handling.
- Identify inefficiencies and help implement workflow improvements using tools like Trello and Zapier.
What do we need from you?
- Minimum 5 years experience supporting C-level executives remotely.
- Proven ability to manage tasks across multiple companies and teams.
- Exceptional written and verbal communication skills.
- Highly organized, resourceful, and proactive with minimal supervision.
- Experience using AI tools for automation, transcription, or task optimization.
- Familiarity with property management software (AppFolio) is a strong plus
Your typical workday and workweek…
Typical Workday
- Morning review of inboxes and calendar; flag and respond to urgent items.
- Update the CEO with a prioritized list of to-dos and reminders.
- Check meeting transcriptions and generate follow-ups.
- Coordinate travel or meetings for later in the week.
- Organize files, summarize key documents, and support business operations.
Typical Workweek
- Daily inbox and schedule management.
- Weekly check-ins with the CEO and key stakeholders.
- Ongoing project coordination and cross-functional communication.
- End-of-week summary report of outcomes and next steps
About our Client…
A dynamic entrepreneur with an expanding portfolio of businesses across multiple industries is seeking a high-level Executive Assistant. The role spans several companies, including real estate/property management, fitness studios, a bakery chain, a wellness center, and other ongoing ventures. This is a fast-paced and impactful opportunity to partner directly with the CEO and help streamline his operations through expert administrative support.
Apply now to join VA Locator and start making a significant impact in a dynamic environment.
We look forward to your application!
