The Administrative Accounting Coordinator will play a vital role in supporting the firm’s day-to-day operations, client communications, and accounting functions. This position requires someone with a strong foundation in accounting principles, excellent organizational skills, and the ability to manage recurring tasks and ad-hoc assignments efficiently in a fully remote environment.
What we offer…
- Schedule Monday to Friday / Full-Time / Eastern Time Zone.
- Be part of an international business and increase your work experience.
- Create your own comforts to work as you will have your own space to do so.
- Forget about wasting time going to an office as you will work from home.
What will you be doing in this position?
- Download and organize client bank and credit card statements monthly
- Prepare and submit monthly sales tax filings for multiple clients
- Maintain and update client records within TaxDome practice management software
- Monitor and respond to client inquiries via email and Slack promptly
- Assist in entering and categorizing transactions in accounting software (e.g., QuickBooks, Xero)
- Support document management, data entry, and digital filing tasks
- Coordinate client onboarding tasks and assist with status tracking
- Follow up with clients to obtain missing documents or clarify transactions
- Assist with monthly reconciliations and ensure timely data updates
- Prepare simple reports and summaries as directed by senior accountants
- Participate in virtual training and team meetings
What do we need from you?
- Background in accounting, bookkeeping, or finance (education and/or experience)
- Comfortable with tax-related administrative work (e.g., sales tax, 1099s)
- Proficient in using online platforms such as QuickBooks, TaxDome, Slack, and GSuite
- Highly organized with strong attention to detail
- Fast learner and proactive communicator
- Reliable internet connection and computer setup for remote work
Your typical workday and workweek…
Typical Workday
- Log into Slack and email to check and prioritize client communications
- Update TaxDome tasks and review any deadlines
- Download necessary statements and documents for assigned clients
- Complete sales tax submissions or support tasks
- Attend any team meetings or training sessions
- Follow up with clients on missing info or clarifications
Typical Workweek
- 30 to 40 hours/week during U.S. business hours (some flexibility allowed)
- Recurring tasks (e.g., statement downloads, sales tax) + ad-hoc assignments
- Weekly check-ins with team lead or firm owner
About our Client…
A well-established and growing accounting firm based in the United States is seeking a reliable and detail-oriented Administrative Accounting Coordinator to join their remote team. With over a decade of experience helping small and midsize businesses, this firm provides comprehensive tax, payroll, bookkeeping, and financial consulting services to clients across various industries. They pride themselves on high-touch client service, modern digital tools, and a commitment to compliance and quality.
Apply now to join VA Locator and start making a significant impact in a dynamic environment.
We look forward to your application!
